Reconciling payments ensures that recorded transactions in the system match actual payments received. This process helps maintain accurate financial records, prevent discrepancies, and ensure all invoices are properly accounted for. The system allows you to track and adjust payments as needed, ensuring that client balances and financial reports remain up to date.
Record a Payment
- Go to Case Files.
- Select a case file.
- Navigate to Billing > Transactions.
- Click + New transaction > Record payment.
Tip: To apply a payment to a specific invoice, click Options > Record payment next to the invoice you want to record payment for. - Select the Payment method, choose the Deposit to account, and enter the Amount paid.
- (Optional) Enter the Reference number and the Memo.
- Place a checkmark next to each invoice you want to apply the payment to.
- (Optional) specify the Applied amount for each selected invoice.
Tip: By default, the system applies all available funds to the selected invoices up to the invoice total. - Click Save.
Edit a Payment
- Go to Case Files.
- Select a case file.
- Navigate to Billing > Transactions.
- Click Options > Edit next to the payment you want to edit.
- Make the necessary changes, then click Save.
Delete a Payment
- Go to Case Files.
- Select a case file.
- Navigate to Billing > Transactions.
- Click Options > Delete next to the payment you want to remove.
- Click Delete again to confirm.
